Office / Facility Assistant

About the role

We are seeking an organized and motivated Office / Facility Assistant to keep our workplace running smoothly. You will act as the go‑to person for daily office operations, supporting employees, visitors, and the facilities team.

Key responsibilities

• Create a positive, helpful atmosphere for everyone in the office.
• Track and reorder office and kitchen supplies.
• Support reception, security, and cleaning teams.
• Communicate simple building updates such as maintenance work or procedural changes.
• Manage security access badges for staff and guests.
• Assist with meeting‑room bookings, AV support requests, and catering orders.
• Respond to employee requests and coordinate with landlords or vendors.
• Support basic building‑maintenance routines and compliance tasks.
• Help with small office moves, renovations, and safety needs.
• Process vendor quotes, invoices, and purchase orders using Ariba.

Required profile

• Bachelor’s degree or equivalent experience, or ongoing studies toward a degree.
• Approximately three years of experience in office support, coordination, or facilities roles.
• Strong communication and organizational abilities.
• Comfortable working with vendors and learning facilities processes.
• Eagerness to grow, learn, and take on new tasks.

Required skills

• Ariba (procurement system)

What we offer

• Flexible working hours.
• International, supportive work environment.
• Modern, well‑equipped office space.
• Private health insurance.
• Mentoring opportunities and volunteer time off.
• Recognition programs and free LinkedIn Learning access.
• Employee Assistance Program and chances to join regional Employee Experience projects.