Personal Assistant to Chief Executive Officer

About the role

The position supports the Chief Executive Officer of one of Ukraine's largest alcohol producers. It combines executive assistance, personal assistance, and administrative coordination, requiring high discretion and proactive problem‑solving.

Key responsibilities

• Manage the CEO’s calendar, meetings, calls and daily schedule.
• Coordinate internal and external meetings and prepare briefing materials.
• Organise business and personal travel, including flights, hotels, transfers and detailed itineraries.
• Prepare, collect, organise and track documents, ensuring confidential information is handled securely.
• Follow up on tasks delegated by the CEO and communicate with company departments on his behalf.
• Maintain an organised system of contacts, schedules and ongoing tasks.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant, Secretary, Office Manager or similar role.
• Strong organisational, time‑management and multitasking abilities.
• High attention to detail, professional appearance and strong communication skills.
• Fluency in Ukrainian and English (minimum B1 level).
• Valid driving licence and flexibility to work according to the CEO’s schedule.

Required skills

• Fluent Ukrainian language.
• English proficiency at B1+ level.
• Confident use of messengers, email, calendars and standard office software.

What we offer

• Direct work with the CEO and high level of trust.
• Close involvement in the company’s management rhythm.
• Diverse and dynamic responsibilities.
• Opportunity to become a key person in organising the CEO’s workflow.
• Competitive compensation based on experience.
• Business travel expenses covered by the company.