Administrative Assistant – EU Delegation to Ukraine

About the role

The EU Delegation to Ukraine seeks an Administrative Assistant to support the Regional Security Team. The position is a three‑year fixed‑term contract based in Kyiv, with occasional atypical working hours and frequent travel within Ukraine.

Key responsibilities

• Collect and analyse non‑classified security information, maintain incident logs and databases, and produce briefings, reports and presentations.
• Assist with administrative aspects of security operations, contingency plans and field missions.
• Support liaison and coordination with host‑nation security actors and attend virtual or in‑person meetings.
• Maintain compliance documentation for the Framework Contract for Security Services.
• Help organise training, security awareness activities and emergency drills for delegation staff.

Required profile

• Higher‑level qualifications or vocational studies, valid Category B driver’s licence, and the right to reside and work in Ukraine.
• Minimum six years of experience in security management, risk analysis or intelligence within diplomatic or international‑organization environments.
• Fluent written and spoken English (C1) and Ukrainian (C1); knowledge of Russian is an asset.
• Ability to work under pressure, maintain discretion and handle high‑risk, dynamic security conditions.

Required skills

• Microsoft Word, Excel, Access and PowerPoint.
• Digital mapping and GIS systems.
• VHF and UHF radio operation.
• CCTV system knowledge.

What we offer

• Base salary starting from 2,950 USD (subject to experience).
• Competitive benefits package including personal leave days, public holidays, health insurance and a retirement savings plan.