Executive Assistant / Office Manager

About the role

We are looking for a highly organized, proactive and trustworthy Office Manager / Executive Assistant who enjoys bringing structure, coordination and efficiency into a fast‑growing environment. The ideal candidate will help coordinate operations, communications, scheduling and administrative activities across multiple countries and languages.

Key responsibilities

• Coordinate meetings and calendars
• Organize operational and administrative workflows
• Support onboarding processes for experts and partners
• Assist with document preparation and internal coordination
• Communicate with external partners and service providers
• Track important tasks, deadlines and follow‑ups
• Help maintain operational organization across departments

Required profile

• Strong organizational skills
• Excellent communication abilities
• Good English communication skills
• Ability to work independently
• Attention to detail and reliability
• Strong sense of responsibility
• Additional languages are a plus (Polish, German, French, Spanish, Turkish)