Assistant to General Manager – Kyiv (Full-Time)

About the role

Nova Ukraine is seeking a proactive Assistant to the General Manager to provide administrative, communication and organisational support in Kyiv. The role combines traditional personal‑assistant duties with representing the organisation in meetings with partners, government bodies and ministries, and accompanying the General Manager on business trips across Ukraine.

Key responsibilities

• Manage the General Manager’s calendar, schedule meetings and coordinate communication with internal teams, partners and government institutions.
• Participate in selected meetings, take notes, prepare follow‑ups and track agreements.
• Communicate on behalf of Nova Ukraine with external stakeholders, including ministries and partners.
• Conduct research, compile structured information and present findings to the General Manager.
• Accompany the General Manager on business trips, conferences and field meetings throughout Ukraine.

Required profile

• Previous experience as a Personal Assistant (required).
• Higher education and fluency in English (C1) and Ukrainian.
• Excellent communication, strong organisational skills and attention to detail.
• Ability to prioritise tasks, work independently and handle confidential information.

Required skills

• Proficient user of MS Office.
• Proficient user of Google Workspace.

What we offer

• Opportunity to make a meaningful impact on Ukraine’s long‑term resilience.
• Professional development within an international nonprofit organisation.
• Voluntary health and life insurance, psychological support services and corporate English courses.