Administrative Officer

About the role

The International Rescue Committee (IRC) is seeking an Administrative Officer to support its Kyiv office. Reporting to the Operations Administrative Manager, you will ensure smooth day‑to‑day operations, manage facilities, coordinate visitors, and handle travel logistics for staff and guests.

Key responsibilities

• Oversee facility management for offices and guesthouses, liaise with landlords, verify rent and utility invoices, and coordinate repairs.
• Manage office space allocations, register and direct internal and external visitors, and maintain petty‑cash for supplies and travel.
• Consolidate stationery, kitchen, and hygiene supply needs, raise purchase requests, and coordinate cleaning services.
• Organise meetings and events, book venues, ensure required equipment is available, and support HR in team‑building activities.
• Prepare market surveys for hotel accommodation, arrange local and cross‑border travel, verify hotel invoices, and process travel orders for national staff and expatriates.

Required profile

• Solutions‑driven, passionate change‑maker eager to contribute to humanitarian impact.

Required skills

• Facility and office management experience.
• Strong organizational and coordination abilities.
• Experience handling travel arrangements and expense processing.