Operations & Office Coordinator

About the role

We are seeking an Operations & Office Coordinator to support our Kyiv team. Reporting to the Operations Manager, you will own local operational processes while collaborating with global functions to create a structured, compliant, and engaging workplace.

Key responsibilities

• Financial administration: bookkeeping, invoicing, accounts payable/receivable, payroll processing, financial reporting and vendor management.
• HR operations: employee lifecycle administration, time‑and‑attendance tracking, compensation support and internal policy management.
• ISMS & ISO 27001 support: maintain the Information Security Management System, conduct risk assessments, manage assets and access, and perform compliance checks.
• Office management: oversee supplies, equipment, local vendors, organize team events and continuously improve the office environment.

Required profile

• 2+ years of experience in operations, office management or a similar all‑round role.
• Strong organizational skills with the ability to follow ISO standards and adapt quickly to urgent requests.
• Detail‑oriented financial handling and problem‑solving mindset.
• Proactive, hands‑on attitude and ability to support a fast‑moving team.

Required skills

• Double‑entry bookkeeping
• Invoicing and accounts payable/receivable
• Payroll processing
• ISO 27001 compliance and risk management
• Vendor administration