Accounts Receivable Specialist

About the role

A boutique accounting and financial services firm is looking for an experienced, detail-oriented Accounts Receivable Specialist to support AR operations for a large commercial real estate property. The role covers tenant billing, cash application, collections, account reconciliations, adjustments and other AR accounting activities. Hands-on AR experience and a good understanding of accounting principles are required; previous experience in real estate, property management or a similar industry is preferred.

Key responsibilities

• Perform day-to-day AR activities, including tenant billing, cash application, credits, adjustments and account maintenance.
• Monitor tenant AR balances, run collection activities and follow up on overdue amounts and outstanding accounts.
• Reconcile AR and tenant accounts, investigate discrepancies and process corrections and true-up adjustments.
• Review and process tenant sales reports and maintain related information in the property management/accounting system.
• Process recurring and ad-hoc tenant charges and recoveries, such as utilities, parking, security, violations and construction-related chargebacks.
• Support utility and other billing reconciliations, comparing actual costs to amounts billed and processing true-ups.
• Ensure billings, credits and adjustments are accurate and in line with lease terms and supporting documentation.
• Respond to tenant inquiries about invoices, payments, account balances, rent calculations and other charges.
• Maintain accurate AR records, reports and trackers, and support month-end and year-end AR activities.
• Collaborate with Accounting, Leasing, Property Management and Operations teams to resolve tenant account and billing matters.

Required profile

• Bachelor's degree in Accounting, Finance or a related field.
• Previous experience in Accounts Receivable or a similar accounting role.
• Good understanding of accounting principles and AR processes, including billing, cash application, collections, reconciliations, credits and adjustments.
• Experience in commercial real estate, property management, retail or a similar industry with high-volume accounts and recurring billing is preferred.
• Experience with lease-based billing, tenant recoveries or property-related charges is an advantage.
• Strong attention to detail, organizational and analytical skills.
• Ability to work independently, manage multiple priorities and meet recurring deadlines.

Required skills

• Good Microsoft Excel skills.
• Experience with ERP or accounting systems.
• Experience with MRI or another property management/accounting system is an advantage.
• Strong written and verbal communication skills with tenants, customers and internal stakeholders.